Personnel

The personnel register lists everyone who can work on the project and shows, at a glance, whether each person is actually cleared to. It is the register most people open daily, and the one that stops work when it is out of date.

The personnel register with the Personnel tile marked 1 and the search field marked 2

1 The "Personnel" tile · 2 "Search personnel"

Reading the Columns

Each row carries a worker, their trade and personnel ID, then the columns that matter:

  • Site Status — whether they are currently on site
  • Induction — Inducted, Partially Inducted, or Blacklisted
  • Inducted On — the date and time induction completed
  • Approval Status — Approved or Pending
  • Licences — Completed, Incomplete or Expired

Three columns decide whether someone can work: Induction, Approval Status and Licences. A person can be on site, approved, and still blocked by an expired licence.

The States That Stop Work

Partially Inducted means the induction was started but not finished — commonly a missing document. Pending approval means nobody has signed the person off yet. Expired under Licences means a ticket has run out.

Blacklisted is different. It is a deliberate bar on that person working on the project, and the record stays visible rather than being deleted, so the history is kept.

Finding People

Use "Search personnel" for a name. "Archived Personnel" holds people no longer active on the project — check there before adding someone again, because a returning worker usually already has a record with their induction history attached.

Notes & Recommendations

  • Scan for Expired licences before a shift rather than after. It is the most common reason someone is turned away at the gate
  • The register also records Apprentice status and Aboriginal and/or Torres Strait Islander identification, where the project reports on them
  • Personnel belong to a company. If someone is missing, check "Onsite Contractors" — their employer may not be set up yet

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