Program Schedule

Program Schedule is the construction programme — tasks, groups and milestones laid out on a Gantt chart with dates, durations and progress. It answers what is happening this week and what is meant to follow.

The Program Schedule Gantt view with the Task button marked 1, Milestone marked 2, Filter marked 3 and Print marked 4

1 "Task" · 2 "Milestone" · 3 "Filter" · 4 "Print"

Building the Programme

Select "Task" to add an activity with a start date, finish date and duration

Select "Group" to nest related tasks under a heading such as "Foundation Works"

Select "Milestone" for a dated point with no duration, such as "Site Ready for Structural Works"

The task list on the left shows the number, task name, assignees and percentage complete. The Gantt chart on the right shows the same tasks as bars across the calendar.

Changing the View

  • "Day", "Week", "Month" and "Year" change how much calendar fits on screen
  • "Look Ahead" and "Schedule" switch between the short-term view and the full programme
  • "Filter" narrows the list, and "Search tasks" jumps to one by name
  • "Program" at the top right switches between programmes where a project has more than one

"Non-working" and "Exception" days are marked on the calendar. A bar that looks longer than its duration is usually spanning a non-working period.

Notes & Recommendations

  • Update the percentage complete rather than moving dates. The baseline is what makes delay visible
  • "Print" produces a shareable version of the current view — set the date range before printing
  • Milestones carry no duration, so they show as a point rather than a bar

Need More Support?

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Email: support@plexapro.com

Phone: 1300 117 140

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